Booth Information & Requirements
All booth spaces are 12 feet by 12 feet.
• Single booth: 12’ x 12’ – $100
• Double booth: 24’ x 12’ – $175
• Triple booth: 36’ x 12’ – $250
We understand that many tents are not exactly 10’ x 10’. Larger booth options are offered to allow adequate space between vendors.
The PRACF is an outdoor, rain-or-shine event. All vendor booth spaces are located on grass. No booth spaces will be placed on concrete or asphalt.
Vendors will not have access to electrical outlets. Generators are allowed.
Tent weights are required for all vendors. A minimum of 25 pounds per tent leg is mandatory.
Tents, tables, and display equipment are NOT provided. Vendors are responsible for bringing all necessary setup materials.
No personal pets are allowed in vendor tents.
No propane or kerosene heaters are permitted.
Vendors may not sell food or beverages from their booths. No ready-to-eat food vendors will be allowed unless specifically selected by the PRACF Committee. See more information below.
The PRACF Committee reserves the right to remove any offensive or non juried products.
All booths MUST remain set up and intact until the official closing of the Fair at 4:00 pm.
No vendor vehicles will be permitted on the Fair grounds until after 4:15 p.m., once the Fair has concluded.
Application Submission & Selection
Vendor applications open on June 1st and close on August 31st.
All applications must be submitted online.
Applications submitted after the deadline will not be accepted.
Vendors must submit three (3) current, high-quality images with their application that showcase their work and booth to their fullest potential. All images must accurately represent the items that will be exhibited at the Fair.
Do not send physical samples. They will not be reviewed during the jury process and will not be returned.
All exhibitors are juried by a panel and selected based on the images submitted with their applications. These images are used to determine acceptance into the Fair.
Selection is based on quality and skill of workmanship, originality and creativity, and overall presentation and display.
The selection process typically occurs on a weekly basis once applications open. The PRACF Committee is committed to curating a high-quality show by selecting vendors with a diverse range of talents, products, and crafts. This approach helps create an enjoyable experience for both guests and vendors while supporting strong attendance and a successful event.
The Pike Road Arts & Crafts Fair is not affiliated with the Town of Pike Road.
Vendors Not Permitted
The Pike Road Arts & Crafts Fair is a family-friendly event. The following vendors and products are not permitted:
• MLM or direct-sales vendors.
• Counterfeit or designer-inspired purses and products.
• Obscene or sexually explicit items, or products displaying profanity, offensive
language, or inappropriate imagery.
• Ready-to-eat food vendors, including packaged or unpackaged desserts and
baked goods, unless specifically selected by the PRACF Planning Committee
• Food trucks, ice cream trucks, drink bars, or similar vendors without specific
approval from the PRACF Committee.
Ready-to-Eat Food:
No ready-to-eat food vendors will be permitted unless specifically selected by the PRACF Planning Committee. This restriction applies to both packaged and unpackaged ready-to-eat foods, including desserts, cookies, cakes, pies, donuts, cinnamon rolls, breads, and similar items.
Permitted items include honey, canned jams, jellies, vegetables, salsa, packaged
cheeses, packaged nuts, frozen food items, ready-to-make dips and mixes, and similar products.
Food, Ice Cream & Drink Trucks or Bars:
Planning Committee hand-selects all food trucks, ice cream trucks, drink bars, and similar vendors. These vendors may participate by
invitation or specific approval only.
If you would like your business to be considered, please email pikeroadartsandcraft@gmail.com with information about your business and the products you offer
Registration & Setup
Vendor registration and set-up will take place on Friday prior to the Fair from 9:00 a.m. to 7:00 p.m. Vendor check-in will resume on the morning of the Fair at 5:30 a.m.
During these hours, the fairgrounds will be open for registration and setup. You may come and go as needed, and you do not have to reserve a registration or setup time.
All vehicles must be removed from the Fair grounds by 8:00 a.m. on the day of the event.
No trailers will be permitted inside the gate on Saturday morning.
Vendors who have not checked in by 8:00 a.m. on Saturday of the PRACF will forfeit their booth space and booth fee.
For vendors who set up on Friday and leave merchandise overnight, security will be provided on-site.
All accepted vendors must present a valid parking pass and photo ID at check-in.
All vehicles entering the Fair grounds or vendor parking areas MUST display a Vendor Parking Pass, which will be included in your vendor packet via email prior to the event.
Vendors are responsible for printing and filling out their parking pass prior to arrival. If multiple vehicles are being used, each vehicle must have its own parking pass.
Vendor parking passes must be displayed on the dash of your vehicle.
Sales Tax & Business License
Sales tax information will be provided in a follow-up vendor packet at the time of registration.
Vendors are responsible for the collection and payment of all applicable sales taxes, including:
• Montgomery County: 2.5%
• State of Alabama: 4%
• Town of Pike Road: 1.75%
Vendors are required to obtain a Town of Pike Road one-day business license ($19) prior to the event. Guidelines for obtaining this license will be provided via email upon acceptance.
Vendors who already operate within the Town of Pike Road and hold a current Pike Road business license are not required to obtain a one-day license.
Cleanup
Vendors are responsible for removing all trash and debris from their booth area.
Vendors who fail to comply with this rule may not be invited to participate in future
events.
Vendor Conduct
The Pike Road Arts & Crafts Fair is a family-friendly event. The organizers maintain a zero-tolerance policy for inappropriate or disruptive conduct.
The PRACF Planning Committee reserves the right to remove any vendor displaying inappropriate conduct, using offensive language, or showing hostility toward volunteers, guests, or other vendors before, during, or after the event.
Threatening conduct and abusive language will not be tolerated. Vendors removed for such act.
Smoke Free Event
The Pike Road Arts & Crafts Fair has a strict no-smoking policy for all vendors and customers. Smoking is prohibited throughout the fairgrounds and in all parking areas.
Anyone found smoking will be asked to leave the property.
This policy protects the Historic Marks House, the fairgrounds, vendor merchandise and the surrounding pastures used for cattle. During dry weather, the grass and surrounding vegetation can become extremely flammable and create a serious fire
hazard.
Damages
The Pike Road Arts & Crafts Fair will assume NO responsibility for loss, theft or damage to item exhibited.
Cancellation Policy
All cancellations must be submitted in writing via email to pikeroadartsandcraft@gmail.com.
Show deposits and booth fees are NON-REFUNDABLE. An accepted application is a commitment to participate in the Fair. NO REFUNDS will be issued for any reason.
Vendors who fail to attend without prior written notice may not be invited or accepted to
participate in future events.
By submitting payment, vendors agree not to initiate a chargeback in the event of cancellation or no-show. The PRACF reserves the right to dispute any chargeback with the vendor’s financial institution.
Event Cancellation
The Pike Road Arts & Crafts Fair is a rain-or-shine event. In the rare event that the Fair is canceled due to inclement weather or excessively wet grounds, all vendor fees will be refunded.
Customer and vendor parking areas are located in a cattle pasture and may become very wet, potentially causing damage to the pasture or resulting in vehicles becoming stuck.
Any decision to cancel the Fair due to these conditions will be made by the Pike Road Arts & Crafts Fair Committee and vendors will be notified as soon as possible.
Vendor Timeline & Checklist
Please check your spam/junk folder regularly to ensure you do not miss important emails regarding your application and vendor information.
1. Application Submission & Booth Fee — Applications open June 1st and close August 31st.
2. Watch for Acceptance Email - Typically 1–3 weeks after submission
This email will include:
Acceptance letter
Guidelines for obtaining a Town of Pike Road business license
Town of Pike Road one-day business license application (attached)
3. Obtain Town of Pike Road Business License
4. Watch for “Vendor Packet” Email — Beginning of October
This email will include:
• Assigned booth number
• Vendor map
• Vendor Parking Pass (must be printed, completed, and displayed on your dashboard at registration)
• Vendor Information
5. Vendor Registration — Friday before the PRACF or early Saturday morning
• Check in at the registration table (see vendor map)
• You will receive an additional vendor packet, including all tax documents
• Bring your Town of Pike Road business license with you
• REMEMBER to display your completed Vendor Parking Pass on your dashboard